Secure Document Storage in Kent
We can store your physical archives in one of our secure document storage centres in the South East.
Our document storage facilities in Kent are protected by smoke/intruder alarms linked to the emergency services in a security fenced environment and monitored 24/7 by CCTV. All our immaculately clean warehouses are humidity controlled to guard against paper deterioration, and boxes are stored off the ground on racking. We can supply competitively priced high quality archive boxes in a range of sizes, along with barcode labels.
All archive boxes (and files) are security strapped, barcoded and fully tracked, allowing us to pinpoint the exact location of a specific box or file stored in our document storage facilities in Kent. This makes retrieval an accurate and efficient process. We can either physically return your boxes or files to your premises using either our Standard Next Day or Express Delivery services. Or we offer a scan on demand service, ideal for those urgent retrievals. (We scan the document or documents in question and send you a secure link for you to access them.)
Such tracking provides our clients with comprehensive audit trails.
Through Omnidox Records Manager, a secure Cloud based repository, you can also control and manage your physical archive content online from any location with internet access. Clients have the option of using Omnidox Records Manager with extended capabilities for archive management, or the basic RS Web system. Download further details on Omnidox Records Manager.
We only use our own Box-it branded vehicles for collections and retrievals, all of which are fitted with GPS tracking and satellite navigation. At Box-it South East, we also only use our own uniformed staff, all of whom are DBS screened and carry photo ID.
When your paper archive records come to the end of their lifecycle, we can (upon written instruction) securely destroy your physical documents using our confidential shredding service.
At Box-it South East we always go that extra mile to accommodate urgent requests, and provide a flexible, local service to our clients in Kent, South East London, East London and East Sussex.
Store electronically in the Omnidox Cloud
It’s not just about physical archive storage. At Box-it South East, we offer solutions for digital document management too. Omnidox is our award winning Cloud based platform for digital document management. Hosted securely on UK based servers, this robust system allows you to manage and share all sorts of electronic documents, giving you access via the internet from any location.
Download a brochure on a physical and digital document storage services here.
Cataloguing Services in the South East
We can support our clients document storage requirements with a professional cataloguing service. Cataloguing is a fundamental part of efficient and compliant records management as it takes the guesswork out of knowing what is stored in boxes and files, enabling you to schedule accurate review dates and timely destruction.
Cataloguing when done in-house can be time-consuming and requires experienced personnel. That’s why many companies choose to outsource their cataloguing requirements to Box-it South East. We can handle projects of all sizes.
Please download our brochure on Cataloguing Services.
Confidential Document Shredding in Kent
We provide confidential document shredding services to companies throughout Kent, South East London and East Sussex. Our service is very secure and gives you the peace of mind that your documents are being destroyed in a safe, monitored environment. We offer shredding services as part of a regular contract (we have some very competitive offers), or we are more than happy to accommodate your shredding needs as and when you require this service – ideal for those one-off shredding purges.
How does Box-it South East’s shredding service work?
You call to book the service.
We can provide you with sacks to fill with your obsolete paperwork. The sacks come with barcoded security fasteners which you attach to each sack when full.
If you have a shredding contract with us, we can also provide wheelie bins and lockable consoles.
When your sacks/consoles are full, you call Box-it South East to organise collection.
We send our Box-it vans and drivers to collect your shredding consignment. (The vans are GPS tracked and our drivers are uniformed and employed by Box-it South East) The barcodes are scanned on collection and transported back to our secure shredding facility in Kent.
When your documents have been shredded, we issue you with a Certificate of Destruction.
The shredded paper is baled and taken away for recycling.