We can store your physical archives in one of our secure document storage centres in the South East. Our document storage facilities in Kent are protected by smoke/intruder alarms linked to the emergency services in a security fenced environment and monitored 24/7 by CCTV. All our immaculately clean warehouses are humidity controlled to guard against paper deterioration, and boxes are stored off the ground on racking. We can supply competitively priced high quality archive boxes in a range of sizes, along with barcode labels.
All archive boxes (and files) are security strapped, barcoded and fully tracked, allowing us to pinpoint the exact location of a specific box or file stored in our document storage facilities in Kent. This makes retrieval an accurate and efficient process. Such tracking provides our clients with a comprehensive audit trail. We can either physically return your boxes or files to your premises using either our Standard Next Day or Express Delivery services. Or we offer a scan on demand service, ideal for those urgent retrievals. (We scan the document or documents in question and send you a secure link for you to access them electronically.)
Through Omnidox Records Manager, a secure Cloud based repository, you can also control and manage your physical archive content online from any location with internet access. Clients have the option of using Omnidox Records Manager with extended capabilities for archive management, or the basic RS Web system.
We only use our own Box-it branded vehicles for collections and retrievals, all of which are fitted with GPS tracking and satellite navigation. These vehicles are driven by our own friendly, uniformed staff, all of whom are DBS screened and carry photo ID.
It’s not just about document storage. We offer a range of services including secure document destruction. When your paper archive records come to the end of their lifecycle, we can (upon written instruction) securely destroy your physical documents using our confidential shredding service.
At Box-it South East we always go that extra mile to accommodate urgent requests, and provide a flexible, local service to our clients in Kent, South East London, East London and East Sussex. If you are new to document storage or looking to transfer your existing archive to one of our Kent based document storage centres, then please get in touch and we will give you all the assistance you need.